Administrative Assistant

Qualifications

Education and Experience:

Bachelor's degree in Business Administration, Office Management, or a related field.

Minimum of 3-5 years of experience in a similar role.

Technical Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with office management software and scheduling tools.

Strong typing and data entry skills.

Knowledge of document management systems.

Communication and Interpersonal Skills:

Excellent written and verbal communication skills.

Strong proofreading and editing abilities.

Ability to interact professionally with all levels of staff and external stakeholders.

Organizational Skills:

Highly organized with the ability to multitask and prioritize tasks.

Strong attention to detail.

Ability to maintain an organized filing system (both physical and electronic).

Administrative Skills:

Efficient in scheduling appointments and managing executive calendars.

Experience in preparing and formatting reports, presentations, and correspondence.

Capable of coordinating meetings, conferences, and travel arrangements.

Skilled in minute-taking and documenting meetings.

Ability to review documents and contracts.

Experienced in handling preparation for document requirements, including passports and visas.

Personal Attributes:

Discretion and confidentiality.

Strong problem-solving abilities.

Proactive and able to work independently with minimal supervision.

Ability to work under pressure and meet tight deadlines.

Additional Requirements:

Professional demeanor and appearance.

Flexibility to occasionally work outside of regular business hours.

Multilingual skills (optional but preferred).

ISO (International Standard Organization) or SGS experience is a plus in preparing documents.