An Administrative Assistant plays a crucial role in supporting the smooth functioning of an organization or business. They are responsible for providing administrative and clerical support to ensure efficient operations and facilitate effective communication between various departments and external stakeholders.
Role Functions and Responsibilities
- Maintain a well-organized and tidy office environment, including managing office supplies, equipment, and coordinating maintenance tasks.
- Efficiently manage incoming and outgoing communications, including emails, phone calls, and in-person inquiries. Properly route messages and respond to routine queries.
- Assist in scheduling appointments, meetings, and conferences. Keep track of executives calendars and coordinate appointments as necessary.
- Accurately input data into computer systems, databases, or spreadsheets. Maintain and organize company records, documents, and files.
- Prepare, proofread, and format various documents, reports, and presentations for internal and external distribution.
- Make travel arrangements for company personnel, including booking flights, hotels, transportation, and creating detailed itineraries.
- Assist in organizing company events, conferences, or meetings, including logistics, invitations, and follow-ups.
- Provide general administrative assistance to team members and department heads as required, assisting with tasks such as filing, photocopying, and handling mail.
- Greet and welcome visitors, clients, and employees, directing them to the appropriate person or department.
- Handle sensitive information with discretion, ensuring confidentiality and data security.
- Address day-to-day operational challenges and troubleshoot minor issues independently or by seeking guidance from supervisors.
- Manage multiple tasks and priorities effectively, adapting to changing needs and deadlines.
Qualifications
- Must be a graduate of any 4-year degree course
- Proven experience as an administrative assistant or in a related role.
- Proficiency in using office software (e.g., Microsoft Office Suite) and basic computer skills.
- Strong organizational and time management abilities.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in performing tasks.
- Ability to work independently and collaboratively as part of a team.
We strongly encourage applicants to come into our office from Monday, Tuesday, and Friday, 8 a.m. to 5 p.m. Our office is located at Cebu Pacific Bldg. Domestic Road, Pasay City.
