Title: Admin Supervisor (Office and Facility Management)
- Job Responsibilities:
- the day-to-day operations of the administrative office.
- office supplies and ensure timely replenishment.
- office logistics, including space planning and utilization.
- communication with building management for office facilities.
- and implement preventive maintenance schedules for all facilities.
- maintenance staff and external service providers.
- regular inspections to ensure facilities are well-maintained and comply with safety standards.
- promptly to facility-related issues and emergencies.
- administrative support to executive and management teams.
- and coordinate meetings, conferences, and events.
- travel arrangements and accommodations for staff.
- incoming calls and correspondence, directing them to the appropriate parties.
- compliance with health and safety regulations.
- and enforce security and safety protocols.
- regular safety drills and training for employees.
- and manage the annual facility and office management budget.
- expenses and identify cost-saving opportunities.
- competitive bids for facility-related services and negotiate contracts.
- with vendors and service providers for facility-related contracts.
- vendor performance and negotiate service agreements.
- and oversee vendor services to ensure quality and cost-effectiveness.
- and optimize office space for maximum efficiency.
- office relocations and expansions.
- workspace policies that enhance productivity and employee well-being.
- and promote eco-friendly practices within the office and facilities.
opportunities for energy efficiency and waste reduction.
- Qualifications:
- degree in Business Administration, Facilities Management, or a related field.
- of 5 years of experience in administrative and facility management roles.
- experience in budget management and cost control
- organizational and multitasking abilities.
- in Microsoft Office and facility management software.
- leadership skills with the ability to manage a team effectively.
- and decision-making skills
- knowledge of facility management principles and best practices.
- with health and safety regulations and compliance.
- to adapt to changing priorities and handle multiple tasks simultaneously.
- and self-motivated with a results-oriented mindset.
- written and verbal communication skills to effectively interact with internal teams, external vendors, and building management.
- to communicate technical information in a clear and understandable manner.
