Admin Staff

Job Summary:

Responsible for coordinating with suppliers to ensure timely and accurate delivery of goods, managing inventory levels to determine the quantity of stocks to order, issuing receipts to customers, assisting with bookkeeping tasks, and also helps with encoding during peak seasons. The ideal candidate should have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Key Responsibilities:

• Supplier Coordination:

Communicate and negotiate with suppliers to ensure timely and accurate delivery of goods.

• Maintain and develop relationships with suppliers to secure the best pricing and delivery terms.

Monitor and follow up on orders to ensure timely receipt of goods and resolve any issues that may arise during the purchasing process.

• 2. Inventory Management:

Monitor inventory levels and update records to determine when new orders are necessary.

• Coordinate with relevant departments to forecast stock requirements and ensure that inventory levels are maintained at optimal levels.

Conduct regular inventory checks to prevent stock shortages or overstock situations.

• 3. Customer Receipts Issuance:

Prepare and issue receipts to customers for payments received, ensuring accuracy and compliance with company policies.

• Maintain an organized record of issued receipts and manage any discrepancies or customer inquiries.

• 4. Bookkeeping:

Assist with the maintenance of accurate and up-to-date financial records, including accounts payable and receivable.

• Record daily transactions in accounting software and ensure that all financial data is properly documented.

Assist in the preparation of financial reports and audits as required.

• Qualifications:

Bachelor's degree in Accounting, Business Administration, or a related field is preferred.

• Proven experience in purchasing, inventory management, and/or accounting.

Proficiency in accounting software and Microsoft Office, particularly Excel.

• Strong organizational skills and attention to detail.

Excellent communication and negotiation skills.

• Ability to work independently and manage multiple tasks simultaneously.

Job Type: Full-time

Pay: Php16,000.00 - Php19,000.00 per month

Schedule:

• 10 hour shift

Holidays

• Monday to Friday

Weekends
Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Preferred)

Language:

* English (Preferred)