Schedule: 9:00 pm to 6:00 am PH- Reports to: Brokerage Manager two office
The Client is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Irvington, NY. brokerage.
The Client is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the largest Sotheby's International Realty firm in the Northeast. The company ranks within the top 40 real estate companies nationally by sales volume.
The administrative and marketing assistant will report to the brokerage sales manager and will be working directly with the region's lead designer, as well as, the Corporate Marketing team to support and promote marketing tools and techniques that support company revenue drivers while maintaining a personable, team-oriented and professional disposition.
- Responsibilities include:
Provide administrative support to the office and real estate agents, including managing phone calls, emails, and correspondence.
Managing deal processing for real estate transactions, including commission billing and payment processing
MLS Data Entry and Digital File Maintenance
Assisting with daily office needs and managing general administrative activities.
Manage office level invoices and billing Supply ordering through preferred suppliers
Coordinate and schedule appointments, meetings, and property showings for the agents.
Assist with office operations as directed by the brokerage manager.
Prepare and organize real estate documents and contracts, ensuring accuracy and compliance.
Basic copywriting/editing skills reviewing listing descriptions and proofreading
Support marketing efforts by coordinating mailings, preparing promotional materials, and assisting with digital marketing campaigns.
Assist agents with templated social media and postcard assets.
Bachelor's degree is preferred or relevant work experience
Minimum two years administrative related experience
Digital native - must possess high-level technology and digital marketing understanding
Ability to multitask, prioritize and be flexible with changing business needs in a team environment
Proficiency in Canva Pro is a plus
Creative problem solving skills
Strong communication skills, verbal and written
The ideal candidate should have excellent oral and written communication skills and be able to organize their work efficiently. If you have previous experience as transaction coordinator or office administrator within the real estate industry, we'd like to meet you. Ultimately, a successful candidate should ensure the efficient and smooth day-to-day operation of our brokerage.
- Take note of the following.
MLS training will be provided, it will really be an advantage if the candidate has prior real estate experience.
Office level invoices/billing - organizing the bills to be approved by Brokerage Manager then will be sent to AP for processing.
Inbound calls will be taken mostly, there will be training and SOP on how this will be done, the successful candidate will also be trained on the platform that they use.
All contracts, documents that will be produced will have templates and internal tools that they use.
Support marketing efforts by coordinating mailings, preparing promotional materials, and assisting with digital marketing campaigns - they have their own CRM, it will be an advantage if the candidate has knowledge of email marketing, mailchimp, hubspot, salesforce
Other tools and applications - Google Workspace - Email, Calendar, Drive, Chat
ENGLISH LANGUAGE IS A MUST - will deal with a lot of agents/customers
Job Type: Full-time
Pay: Php35,
- 00 - Php45,000.00 per month
Benefits: - Company Christmas gift
Company events Health insurance
Opportunities for promotion Staff meals provided
- Transportation service provided
Schedule:
Night shift
Supplemental Pay:
Experience:- Marketing: 2 years (Required)
Administrative: 1 year (Required)
* Salesforce: 1 year (Required)
