Duties And Responsibilities Of a Permit Officer
As a permit officer, the individual is tasked with ensuring that the company remains compliant with all regulatory requirements related to business permits and certifications. The following outlines the duties and responsibilities of a permit officer based on the role and the company's expectations:
- Ensures the timely and complete preparation of all necessary documentation required for the renewal of business permits across multiple company sites.
- Thoroughly reviews and verifies that all essential paperwork is in place and complies with the Local Government Unit (LGU) requirements.
- Manages the process of obtaining health IDs and/or certificates for every employee, ensuring alignment with the specific regulations set by each LGU.
- Serves as the primary representative of the company during the business permit process, acting as the main point of contact between the company and LGU officers.
- Proactively communicates with LGU officials and internal liaison officers to inform them of renewal requirements and any necessary updates or changes.
- Oversees the retrieval, submission, and follow-up of necessary documents, maintaining regular communication through email, calls, and other channels to ensure timely and accurate task completion.
- Collaborates with various company sites, ensuring that they receive real-time updates on the status of their business permits.
- Guarantees that all updated business permits are appropriately posted and displayed at each site in compliance with regulations.
- Prepares and compiles the necessary paperwork for the retirement of business permits, ensuring all documentation is accurate, complete, and compliant.
- Negotiates directly with LGU Examiners regarding retirement costs, leveraging expertise to secure cost-effective terms for the company.
- Manages and consolidates all requirements for obtaining critical certifications, including (e.g., Business Permits, Barangay Permit, BIR Form 2303 Certificate of Registration, Sanitary Permit, Health IDs/Certificates, Fire Safety Inspection Certificates, etc.)
- Ensures that all certifications are acquired on time and in full compliance with relevant regulatory standards to maintain operational continuity.
- Assists inspectors from City Health offices and the Bureau of Fire Protection during on-site inspections.
- Guarantees that all necessary documents and certifications are readily available for inspection, ensuring the inspection process proceeds smoothly and efficiently.
- Extends professional expertise beyond the parent company, supporting affiliated entities such as MaxiLife and MHSI with the management of their business permit registrations and retirements.
- Provides additional assistance in processing employee health certifications for these affiliate companies, ensuring their compliance with relevant regulations.
- Ensures that all business permits and certifications are filed, stored, and maintained in an organized manner, easily accessible for future audits or renewals.
- Implements a tracking system to monitor permit expiration dates, proactively initiating renewal processes to avoid lapses in compliance.
