Admin Officer

Job Summary

_This position shall be responsible for the overall management of procurement, office administration, and asset inventory management for Apollo Technologies group of companies._

• Job Responsibilities

• Procurement

Oversee procurement of goods and services and manage each part of the supply chain to ensure consistent delivery of goods.

• Ensure that goods and services obtained are high quality and procured at the best cost-effective deals.

Set standards for accreditation of vendors and regular performance evaluation.

• Evaluate expenditures while finding ways to improve the quality of purchases and timeliness of deliveries.

• Inventory/Asset Management

Manage inventory system to record deliveries, asset assignment, and stock levels.

• Evaluate the effectiveness of existing inventory control procedures, ensure implementation and recommend revision as needed.

Report on inventory levels, supply chain progress, procedural efficiency, and operational issues to management.

• Office/Building Administration

Manage day-to-day operations specifically in areas of facilities operations, office services, and safety and security.

• Keep abreast of regulatory requirements and ensure compliance.

Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Management

Provide direction, delegate tasks, set schedules and targets with the team.

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

Escalate issues arising from assigned tasks and submit recommendations for resolution.

• Establish a professional relationship with vendors, clients, and regulatory bodies.

Prepare a report to Management regarding the status of requirements and activities

• Review, identify and document policies and procedures

• Job Specifications

Must possess at least a bachelor's / college degree

• With a relevant work experience of at least 3 years

Good oral and written communication skills

• Analytical with problem-solving skills

Excellent organizational and multi-tasking abilities

• High level of integrity and sense of urgency

Willing to work in the Office

Job Type: Full-time

Benefits:

• Additional leave

Opportunities for promotion
Schedule:

• 8 hour shift

Day shift

• Monday to Friday

Supplemental pay types:

• 13th month salary

Ability to commute/relocate:

• Davao City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Building Management: 3 years (Required)

Asset Management: 3 years (Required)

• Permit Processing: 3 years (Required)

Inventory and Purchasing: 3 years (Required)

Willingness to travel:

100% (Preferred)