Admin Assistant (Project Base)

_Duties and Responsibilities_

- Provides administrative support to ensure efficient office operations.

- Maintains physical and digital filing systems.

- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

- Responds to emails and other digital queries and correspondence.

- Manages calendars for senior staff, including making travel arrangements.

- Drafts and edits letters, reports, and other documents.

- Inputs and updates information in databases and spreadsheets.

- Prepares meeting agendas and takes meeting minutes.

- Coordinates logistics for meetings, including room setup and catering.

- Uses word processing and presentation software to create and edit documents.

- Operates and maintains office equipment, including printers, copiers, and fax machines.

- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.

- Researches as requested and compiles and summarizes information for reports or presentations.

- Works closely with other administrative staff and supports other colleagues as needed.

- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

- Ensures that deadlines are meet and adapts to changing priorities.

_Minimum Qualifications:_

- Bachelor's degree in human resources or related (essential)

- Minimum 1 to 2 years of work experience as a Admin Assistant

- Knowledge of office management systems and procedures

- Excellent time management skills and ability to multitask and prioritize work

- Attention to detail and problem-solving skills

- Excellent written and verbal communication skills

- Strong organizational and planning skills

- Proficient in MS Office

Job Types: Full-time, Fixed term
Contract length: 3 months

Pay: Php18,

• 00 - Php20,000.00 per month
  
  Benefits:
• Company Christmas gift

Company events

• Paid training

Promotion to permanent employee
Schedule:

• 8 hour shift

Day shift

• Monday to Friday

Supplemental pay types:

• 13th month salary

Overtime pay

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

* English (Preferred)