JOB SUMMARY:Manage, monitor daily administrative services to ensure safe, secure and well-maintained facilities. Monitor and process necessary requirements pertaining to business operations with various government units and agencies.
- Oversee the maintenance and operation of all company facilities, including office premises, equipment, and utilities.
- Develop and implement facility management policies, procedures, and standards to ensure a safe and productive work environment.
- Coordinate with vendors and contractors for facility maintenance, repairs, and renovations as needed.
- Conduct regular inspections to assess the condition of facilities and address any issues promptly.
- Manage facility-related budgets, including forecasting and cost control measures.
- Supervise administrative staff and oversee day-to-day administrative tasks, including mail distribution, supplies inventory, and office upkeep.
- Develop and maintain efficient administrative procedures and systems to support the smooth functioning of the office.
- Coordinate office logistics for meetings, events, and travel arrangements as necessary.
- Ensure compliance with company policies and local regulations related to administrative processes and procedures.
- Health and Safety Compliance:
- Implement health and safety protocols to ensure compliance with local regulations and company standards.
- Conduct regular safety inspections and risk assessments to identify potential hazards and take corrective actions.
- Provide training and guidance to employees on health and safety procedures and emergency protocols.
- Manage relationships with external vendors, contractors, and service providers to ensure quality service delivery.
- Negotiate contracts, service agreements, and pricing terms with vendors to optimize cost-effectiveness and performance.
- Monitor vendor performance and address any issues or concerns in a timely manner.
Cross-functional Collaboration:
- Collaborate with other departments, such as HR, IT, and Finance, to support their facility and administrative needs.
- Participate in strategic planning and decision-making processes related to facility management and administrative operations.
Preferably with Bachelor's degree in Business Administration.- With at least 3-5 years work experience in related field.
Good to Excellent verbal and written communication skills
- With ability to establish and nurture beneficial business relationships.
Possesses customer-oriented attitude- Excellent organizational and multitasking skills
Keen to details
- Proficient in MS Application (Excel, Word, PPT etc. )
Knowledgeable in government compliance processes.- Had expedience's on Hotel or Casino is a plus.
Job Types: Full-time, Permanent
Benefits:Schedule: Fixed shift
Supplemental pay types:
* Overtime pay