GRB Enterprises Inc. is a professional distributor of
high-quality products to serve the needs of manufacturing and commercial businesses throughout the Philippines. Founded in 1990, the company has a proven track record of high ethical standards and reliability while consistently demonstrating an ability to provide innovative solutions to clients needs. GRB Enterprises Inc. has enjoyed a long-standing partnership with 3M (Neogen) to distribute Food Safety Products, 3M Cleaning & Workplace Safety Products, and more. Additionally, through partnerships with companies such as Decon7, Kimberly Clark Philippines, Karcher Philippines, Bibliotheca Pte Ltd, and Honeywell. GRB Enterprises Inc. has a highly diverse portfolio of products to address the evolving challenges faced by Filipino businesses today and far into the future.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential administrative support and assist with various tasks, including scheduling meetings, managing communications, and maintaining records. Additionally, the candidate will be responsible for coordinating travel arrangements, handling financial documentation, and supporting other day-to-day operations.
- The Admin Assistant will be expected to do the following:
Key Responsibilities:
Administrative Support:
- Manage and organize daily schedules, appointments, and meetings for the department.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare and edit documents, reports, and presentations as required.
Maintain and update filing systems, both physical and digital.- Assist with the planning and coordination of department events and activities
Assist in maintaining a clean and organized office environment.
- Serve as a point of contact between the department and other internal teams.
Preparing documents for bank-related transactions.- PA duties with the Executives, including gifting, reservations, confirming appointments, personal travel, etc.
Provide assistance and office support to the Operations Executive via organizing and maintaining confidential files, handling confidential information and documents.
- Operational duties such as procurement of company equipment, ordering of office supplies, ordering of food for office events, etc.
Liaise with vendors and service providers for office needs.- All other duties and responsibilities that the company requires from time to time
Travel Coordination:- Arrange domestic and international travel for employees, including booking flights, hotels, and ground transportation.
Ensure travel arrangements align with company policies and budgets.
- Prepare travel itineraries and provide employees with all necessary travel documents.
Assist with travel-related issues or changes, including rebooking flights or accommodations when needed.- Maintain records of all travel arrangements and related expenses.
Financial and Documentation Support
- Conduct customer accreditation and credit investigation of accounts.
Record and file all customers withholding tax certificates (Form 2307).- Collate documents on day-to-day transactions related to banks and other financial institutions.
Monitoring the revolving fund of operations head.
Qualifications:
- Bachelor's degree in Business Administration, Business Management is highly advantageous
At least 2 year's experience working in a similar position, providing administrative support.- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
Proven experience as an administrative assistant, office assistant, or in another relevant administrative role.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment and procedures.
Experience in booking and managing travel arrangements is highly desirable.- Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
- Work Arrangement / Schedule
On-site
, 19th Flr. Insular Tower 1, Insular Life Corporate Center2, Alabang, Muntinlupa City- Monday Friday (8:00AM 5:00PM or 9:00 6:00PM)
Job Types: Full-time, Permanent
Pay: Php19,- 00 - Php22,000.00 per month
Benefits: - Health insurance
Life insurance
Schedule:
Supplemental Pay:
Experience:
* Admin Assistant: 2 years (Preferred)
