Accounts Receivable Specialist (Direct Hiring! Fresh Grads are welcome to apply)

We are looking for an Accounts Receivable Professional who will be working with one of the largest global pharmaceutical companies.

The Accounts Receivable Associate is generally responsible for the proper and efficient management of accounts receivables of assigned customers by ensuring that all outstanding AR transactions (e.g., full Invoices, hanging balances, floating credits) in the system are collected, reconciled, properly accounted for and collections/adjustments are submitted for posting within the agreed lead time.

• Duties and Responsibilities

• Collection Management

Pre-Collection Activities

• Preparation and issuance of Statement of Account (SOA) to customer

Preparation of collection documents and presentment of Invoices to selected accounts with countering process

• Secure Counter Receipt from issuing customers

Issuance of credit memo (CM) copies to selected accounts for invoices with price discrepancies prior to processing of payment (e.g. RUD, price differences)

• Checking of credit memos vs. RMA/PCM/RTV

Initial reconciliation of due invoices prior to processing of payment (e.g. ADA/Month to Month Payment Term)

• Provide collection itinerary and customer SOA to 3rd party back-up collectors

Activities during and after Collections

• Facilitate collections from customer based on payment term Mode of collection:

Secure physical cheques o Online payments by customer

• Bank deposit by customer

Secure details of payment. Allocation of Invoices paid and customer deductions

• Assignment of correct reason codes for customer deductions

Secure of proof of deduction (e.g. debit memos, tax certificates, vouchers, RTV/PCM copies, etc.)

• Issuance of Collection Receipt (CR) to customer

Checking of invoices paid vs. SOA. Inform and get commitment of customer for due invoices not included in the collection

• Remit collections to Treasury

In case of online payment/bank deposit by customer, seek bank confirmation from Treasury

• Prepare Payment Schedule/Remittance Advice

Updating of Customer's Statement of Account after every collection

Handling of Bounced Checks

• Follow-up redemption of bounced cheques

Collection from customer

• Inform Credit on the redemption of bounced cheque

• Accounts Receivable Management

Reconciliation

• Reconcile deductions made by customer. Includes gathering of documents to support deductions and identifying nature of balances

Communicate customer deductions immediately to concerned stakeholder/department and request for supporting documents (e.g. approved PAF, PDR, coupons, credit memos, tax certificates, etc.).

• Provide timeline.

Review completeness of supporting documents submitted by Clients/Sales prior to AR adjustment

• Prepare AR adjustment for using Accounts Receivable Related Request Form (ZPC-ARRRF) or Accounts Receivable Adjustment Form (MDI-ARAF) for the following customer deductions:

Client-related deductions (principal discount, rebates, display allowances, listing fee, promo support, admin charges, penalties)

• Government-related deductions (EWT, Final Tax, TSAC)

Matching of positive and negative balances (CM-Returns, adjustment that did not knock off after SAP approval, CM-Price Adjustment)

• Write-off/Parking (small balances, penalties, bank charges, closed account)

Transfer of overdue GA to Client

• Prepare CM Price Adjustment using Proposal for Credit Memo (PCM) Form

Route AR adjustment to relevant BU/department for endorsement/approval

• Prepare Chargeable Report for Client related deductions without approved PAF, coupons, WRF, for Government, etc. and forward to Client/Sales

Reconcile returns deduction without credit memos to concerned Warehouse/Platform

• Secure certificates and list of invoices subjected to tax from customer.

Ensure accuracy and completeness of details in the certificates

• Contact customer for settlement of open items (unpaid due invoices, addback)

Provide copy of SOA to Sales counterparts

• Issuance of demand/collection letters to customer

Preparation and submission of Monthly AR Aging Report to Credit

Managing Overdues

• Analyze and identify reason for overdues

Contact customer for settlement of open items (optional)

• Provide timely feedback to Credit as basis to release orders or to suspend account

Recommend suspension of account/Client

• Secure payment recovery plan with customer and endorse the proposal to BU for approval

Determine internal/external party to engage

• Coordinate with appropriate parties for the timely resolution of unpaid invoices or long overdue balances

Attend coordination meeting: RISE, BIC, BSOM

• Attend to inquiries from other departments and external parties on matters related to account serviceability

Collect from customer

• Create AR adjustment

Administrative Function

• Maintain weekly / monthly Itinerary or Coverage Plan

Prepare Monthly Expense and Daily Activity Report for submission to immediate Supervisor

• Submit accurate, complete, on-time, weekly and month-end reports as required by Supervisor

Maintain proper and systematic filing of all documents and ensure easy retrieval of documents

• In case of turn-over or transfer of accounts, the following must be observed:

Updating of Customer SOA and AR Aging balances o List pending issues for coordination to internal/external parties o List pending documents for retrieval from customer or counterparts

• Turn-over all pertinent documents on hand (CR, PAF, WRF, tax certificates, etc.)

Carry out other duties appropriate to the post as required by superiors

MINIMUM JOB REQUIREMENTS

• College graduate, Accounting or business-related course is preferred but not required

Preferably, at least 1 year of Accounts Receivable Management experience, but FRESH GRADUATES are open to apply

Job Type: Full-time

Benefits:

• Health insurance

Schedule:

• Day shift

Monday to Friday

Supplemental pay types:

* 13th month salary