AP SPECIALIST
Position Summary
Point-of-care diagnostics is a growing and dynamic industry helping to improve clinical and economic outcomes globally. Abbott brings a variety of expert viewpoints on new innovations, insights, and impacts that are shaping the future of diagnostics around the world.
Global Business Services Philippines is part of Abbott Rapid Diagnostics (ARDx) Division. GBS has a global accountability to deliver an exceptional customer experience and create business value through compliance, standardization and data analytics. The GBS group fosters a collaborative, team focused and winning environment where employees are accountable and encouraged to develop themselves.
The Accounts Payable Specialist is the Subject Matter Expert responsible for coordinating and executing various process improvements and project implementations across Accounts Payable. He/She will be supporting Asia Pacific Regions. This role serves as a key collaborator to the team and ensures that standard processes are documented and implemented in compliance with all GAAP and regulations and procedures. This role also ensures the accuracy of accounts payable reports, maintains accurate back-up documents and guarantees that all unpaid invoices are processed for an organization.
Duties and Responsibilities
Assist in overseeing the day to day functionality of the Manila AP Team including the onboarding process for any new team members
Distribution of tasks to AP Associate as assigned by Manager
Payment Run and Clearing
Employee Expense Audit and Approval
Assist in managing, monitoring, and evaluating invoice processing to improve productivity and increase efficiency.
Ensure that key processes are adequately documented
Resolve complex issues around Accounts Payable
Build & maintain cooperative relationships with internal and external functions
Participate in special projects and related assignments as needed: System automation, UAT testing, etc.
Onboarding New Entities & provide team trainings as needed
Assist in developing Key Performance Indicators (KPIs) / SLAs to identify and track Accounts Payable Overall Performance
Assist in reconciling account transactions with the general ledger
Keeping informed of regulatory requirements and best practices in accounting specially in accounts payable
Reports preparation Spend Cube, Accruals, Actuals, Start/End of Day, & other significant AP Metric Reports
Inspect records and reports for accuracy
Back-up for AP Specialist & Manager
Other duties as assigned
Key Position Competencies
Problem Solving
Dealing with Ambiguity
Priority Setting
Timely Decision Making
Composed and Objective
Highly Motivated
Reliable and Accurate Judgement
Works Independently
Ability to Multitask
Help Build Effective Teams
Decision Quality and Creative Problem Solving
Understands Goals, Responds and Anticipates Future Needs
Minimum Qualifications:
Education, Experience, and Skills
Bachelor's Degree in Business or Finance
5+ years of experience in accounting or other relevant business finance experience
Preferably with work experience with APAC locations
Can speak and read Japanese Language.
Must be knowledgeable about principles, practices, regulations and procedures as they relate to Accounts Payable
Excellent attention to detail and proven organizational skills
Highly motivated, reliable, accurate and able to work independently
Strong analytical and troubleshooting skills
Ability to demonstrate understanding of GAAP with aptitude to apply technical knowledge in a practical manner to day to day operations
Ability to interact successfully with all levels within the organization both domestic and internationally
Motivated, team-oriented, self-starter with the flexibility to work in a fast-paced environment with minimal supervision.
Strong oral and written communication skills
Must be proficient in MS Excel, Word and Outlook
Knowledge of an ERP/Large Accounting package; SAP, Esker, & Concur.
Strong fluency with Excel formulas and functions
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