Cisive leads the industry in background screening, monitoring accuracy, quality, and trust for 40+ years. We work to empower the world's largest and most highly regulated industries to optimize their talent programs and make their workspaces safer. Our PreCheck and Driver iQ vertical-specialized brands lead the healthcare and transportation industries with the most accurate background screening available. We believe in only the highest standards when it comes to an organization's safety and success.
Scope of Position
The Accounts Payable Specialist will be responsible for a variety of highly sensitive and confidential accounts payable duties including processing of payables and reconciliation of general ledger accounts, monthly accruals, and invoice coding.
Essential Job Duties
- Process vendor invoices that have been rejected, ignored and conversion failed in the scan and capture invoice platform and sometimes manual input of the invoices into the scan and capture platform
- Process vendor credits
- Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
- Handle vendor correspondence via phone and e-mail and have the ability to work with many e-mail boxes
- Investigate and resolve problems associated with processing of invoices and payments
- Process new vendors and maintain vendor records and perform annual 1099 reporting
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Prepares check requests,and ACH transactions
- Assist in compiling information and preparing responses to auditors during the annual external audit.
- Maintain critical vendor list to assure that the services will not be suspended
- Other responsibilities, as assigned by management
Education & Qualification Requirements
- Bachelor's degree in Finance, Accounting, Mathematics or related field, preferred.
- At least 2 years in an Accounts Payable Specialist in a medium to large company; Private equity experience or experience with multiple tax ID's numbers a plus
- Experience in handling sensitive/confidential information
- Prior experience with NetSuite Concur highly preferred
- Proficient in MS Word, Outlook, Excel and PowerPoint.
Measurements of Success
- Strong attention to detail and focus coupled with the ability to provide exceptional customer service to internal and external customers by managing workflow appropriately.
- Effectively communicate and work within tight deadlines to support operations.
- Provide and support improvements to processes to make the department more efficient.
