Qualifications:- Must know all phases of the accounting system.
Bachelor of Science in Accountancy or Business graduate with accounting background.- Proficient in use of Windows Operating System and Microsoft Office.
Proficient in use of Windows Operating System and Microsoft Office.
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Duties and Responsibilities:_
- Checks purchase order for materials purchases.
Receives duly approved request for payment from Purchasing with original and complete documents (RFP, Sales Invoices, Delivery Receipt, Receiving Report, Purchase Order etc)
See to it that original documents are attached. Also make sure that the vendor's invoice match on all documents.
For other irregularities found on any of the documents such as invoice do not tally with the purchase order should be properly verified.
To avoid double payments, process only requests with original attachments. Always check the reference of the statement of account.
- Monthly billings of service providers
Receives duly approved request for payment of service providers and suppliers such as photocopy, GPS, payroll system, security, janitorial, pest control, IT consulting, lawyer,
- Purchases under finance lease
Receives purchase order from purchasing department for purchases of fixed asset under finance lease.
Sees to it that amortization schedule is provided as basis for payment.
Copy of invoice or delivery receipt is attach to PO once the units are delivered.
Monitors the issued post data checks and request another set of PDC before last issued check is clear. Attach official receipts to the check voucher. Finance company will send letter for another set of PDC before the last issue will clear, if there is change in amount, coordinate with the finance company to provide new set of amortization schedule.
- Other foreign currency or dollar denominated billings especially from agents abroad (usually freight charges).
Receives request for payment from Operation section. Sees to it that invoice is attached, the pro no. is indicated and billed, process credit memo if any.
Always check the outstanding receivable and effect offsetting of accounts if applicable. Coordinates with Head office accounting for one-time payment to save bank charge.
Prepares summary of payable and reconcile with the statement of account. Review in SAP if there is corresponding billing. Once reconciled, prepares APV and telegraphic transfer for bank remittance.
Sends email to agent once the transfer is done and provide scan copy of validated T/T and details of payment. Records bank charges and forex gain or loss in SAP.
- Billings of utilities and other payables
Verifies the billings and ensure that payment for previous month is posted. Process billings before due date to avoid disconnection, charges of penalties and interest due to late payment. Report any discrepancy or unscrupulous transactions particularly of credit card.
Receives Statement of Account from accredited gasoline station for PO issued. Validates the SOA and attached invoice, transaction slip submitted by the assignee as their liquidation. Inform immediate head of assignee for any unliquidated charges. Report to immediate head any irregularities in the SOA.
Process monthly payments of rentals for warehouse and office. Issues post-dated check when required. Ensure rates are in accordance with the signed contract.
Process request for cash advance for non-pro related expenses and ensure that Request for Cash Advance form is duly approved by the authorized approver.
Process admin expenses such payroll, government remittance to BIR, SSS, HDMF, Philhealth, realty tax, municipal permits, director's fee , union dues, mutual funds, employee bank loans, fund transfer, employee's last pay, SSS sickness or maternity, loan payments, and other expenses.
Records payables to SAP Accounts Payable Module either in the books of IWLD CEBU MEZ and Inland Corp-Cebu. Ensure accounts are posted to proper accounting period.
Forwards AP Voucher to Accounting Br.Lead for checking and to Business unit manager for approval.
Prepares checks for releasing. Ensure that corresponding official receipt or official acknowledgement receipt is received from payee's representative.
Have a monitoring of advances to supplier. Account should be liquidated, closed and reconciled. Records purchase upon liquidation of purchasing department. Ensure original receipts such as invoice, OR, receiving report are complete and tally with the paid purchase order. Any refund must be return and acknowledgment receipt is attached to liquidation. Report any irregularities to immediate head.
Encodes in Journal Voucher for purchases finance by BPI Leasing and payment thru auto debit to BPI account, expenses advance by Inland, have it check by AP Supervisor and approval of CFO. Transmit to Bookkeeping Section if books are maintained in Solana and to accounting of affiliates for outside Solana. Have them acknowledge receipt.
(For Main office only) Forwards to Payroll Section copy of AP Voucher and summary of details for any advances of employees.
Periodically reconcile vendor's statement of account with subsidiary records and investigate any discrepancy.
Investigate billings or payment errors. Reclassify significant debit balances.
Have a monitoring of Advances for Liquidation Non Pro. Account should be liquidated, closed and reconciled within the allowable time per policy. Encodes in Journal Voucher for accounting of expenses and attached original receipts. Any refund must be return and copy of acknowledgment receipt is attached to liquidation. Report any irregularities to immediate head.
- Liquidation of cellphone bills
Receives from Main office or through online statement of account of Smart, Suncellular and Globe.
Validates charges if official. Any personal calls, games subscription, unauthorized charges or unliquidated amount is charge to employee for salary deduction.
Prepares summary of accounts and record in Journal Entry the adjustments if necessary for recording in SAP.
Forward copy of AP Voucher and details to payroll section for deduction or refund to employee's salary.
- Handling of Revolving fund
Receives request for cash advance through CFS duly approved by authorized signatory.
Releases cash advance to requesting staff or processor. Ensure that liquidation shall be done within 48 hrs.
Receives liquidation with corresponding receipts, documents, and excess cash, if any.
Issues temporary receipt to staff/processor for the return of excess cash.
Prepares journal entries for liquidated expenses and cash refund.
Submits original receipts for billing to AR Analyst. Ensure that all documents are received.
Reconciles Revolving fund every replenishment and Advances for liquidation-PRO every week.
Performs daily cash count to be checked/signed by immediate head before the close of office hours and submits the same to the audit team.
Others
File/ photocopy/ sort.
Relieve an absentee accounting personnel in their absence.
Performs other duties as may be assigned from time to time.
Prepares accounting report/presentation.
Attends meetings related to accounting matters.
Documents Keeping
Outstanding AP Vouchers
Checks for release. Ensure official or acknowledgment receipts, deposit slips are attached.
Files scanned CV in filing box with proper label for keeping at the warehouse.
Cash advances
Check books
Job Type: Full-time
Schedule:
Supplemental pay types:
Application Deadline: 05/15/2024
Expected Start Date: 05/15/2024
