Company Description
Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia's growth from mill to meal.
We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.
At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.
https://www.aboitizfoods.com/
Job Description
The AP Invoice Processor is responsible for thorough, accurate and timely processing of all invoices and/or employee-related non-payroll payments in accordance with the relevant policies, procedures, guidelines, and service level agreements (SLA) of APSSC.
INVOICE PROCESSING
- Processes invoices/billing statements, non-payroll related expense reports/cash advances and other payment requests based on policies, procedures, work instructions and agreed SLA
- Records payable entries in the ERP system using correct cost center, GL account charging, & amount (i.e. correct application of VAT/withholding tax or prepayment)
- Executes the AP key controls (i.e. 3-way or 2-way matching, invoice workflow approval, validation of expense, etc.) in a thorough manner and secures required approval in writing for any exception/deviation
- Ensures compliance of company expenses to applicable policies and tax requirements (i.e. complete and valid supporting documents, amount limits, etc. )
- Adheres to service level agreements on the accuracy and timeliness of invoice processing and recording of AP entries
- Communicates issues to concerned supplier/employee in a timely manner through SAP issue workflow for proper tracking and monitoring of resolution
- Reviews resolution and ensures that these are in order before re-processing the invoice/billing/payment request
- Generates payment proposal list and reviews items for payment related to transaction scope on or before agreed cut-off with Cash Management Team
- Analyzes and resolves processing/compliance issues raised during quality reviews or audits and implements mitigating controls/actions to prevent the issues from recurring
- Monitors outstanding open invoices and conducts regular clean-up as needed (at least quarterly)
GENERAL
- Prepares and submits standard or ad hoc reports based on agreed timeline/SLA
- Performs regular coordination meetings with stakeholders to raise and address concerns noted during processing (i.e. Supply Chain, Department SPOC, key suppliers, etc.)
- Identifies, supports and executes process improvement initiatives related to process scope
Qualifications
- Bachelor's degree in accounting, finance, or any equivalent course.
- At least two (2) years of operational experience in Accounts Payable/ Accounting / Audit
- Experience working in a business process outsourcing/ shared services organization environment
- Certified Public Accountant (CPA) certification is desired
- Knowledge in accounting standards and management principles related to AP process
- Proficiency in the use and navigation of ERP system preferably SAP
- Proficiency in the use of GSuite or MS Office applications
- Good analytical and problem solving skills
- High attention to details
- Good written and communication skills
- Independent, takes initiative, and self-driven (requires minimal supervision)
Additional Information
