POSITION OVERVIEW:
Job Title: Accounts Payable Administrator
Job Type: Permanent
Location: Manila, Philippines (Remote / Hybrid when required)
Hours: 18:00 03:00 Monday to Friday (Night work)
Remuneration includes Night Shift allowance.
This position will support our USA/UK division and requires working with the USA/UK and South African finance teams. Due to the position supporting the USA.
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Role Purpose
Accounts Payable Administrator for our USA and UK division.
The role of the Shared Services Finance team is to provide strong financial support to management and robust challenges within the business, enabling the Group Financial Controller to report the monthly performance to the ELT and shareholders. The finance team will also ensure a strong financial control environment exists, and proactively support/police the adherence to the company policies and procedures whilst encouraging continuous improvement.
Personal attributes
The successful candidate will be enthusiastic, confident and have a flexible approach to work. They should be able to demonstrate good organizational skills including the ability to multi-task, prioritize work under pressure and complete within deadlines. They should be able to communicate effectively with non-finance people in a friendly and courteous manner, establishing and maintaining good working relationships with Clients and colleagues at all levels. The job requires the ability to work well as part of a team but also independently using their own initiative where appropriate. The candidate will be actively encouraged to develop their career at BYC Aqua a MCI Company and given the necessary support to achieve progression. Ultimately, the success of this will be determined by the candidates willingness, ability, and approach.
POSITION RESPONSIBILITIES:
Key Tasks and Responsibilities:
Maintain the Supplier Masterfile across all entities, including amendments & additions and ensure accuracy and integrity of data.
Manage the Accounts Payable shared inboxes, ensuring email correspondence is dealt with in an efficient and timely manner.
Post and scan supplier invoices onto the Finance system in a timely manner. Add descriptive narrative as required to aid the Finance Business Partners perform their analysis effectively.
Match supplier invoices to purchase orders and resolve queries where necessary.
Produce weekly suggested payment runs and send out for approval.
Generate approved payment runs, send to Treasury for payment and email out remittance advices.
Loading payments on Online Banking Portal for the signatories to approve.
Perform periodic supplier statement reconciliations to ensure data integrity.
Manage the supplier query process.
Ensure VAT compliance on supplier invoices.
Own Accounts Payable integrity and reporting, including managing the outstanding creditors.
Assist Finance team members with the production of working capital management and cash reporting.
Updating the daily bank transactions
Weekly nominal reviews to identify anomalies, accruals & prepayments.
Assist with supporting month-end schedules & reports.
Other ad-hoc activities
CANDIDATE QUALIFICATIONS:
Minimum Qualifications:
CPA or Degree in Finance
Experience:
5 years finance experience
Multi-currency currency experience will be advantageous.
Extensive experience of the Accounts Payable function.
Strong focus on financial controls.
Ability to liaise with non-finance staff and at all levels, build strong working relationships.
Ability to work independently of supervision and be proactive in all areas of the role.
Able to manage workload, financial projects and prioritize.
Strong IT skills (MS Office).
Accuracy, attention to detail but also being able to see the bigger picture.
Excellent communication skills.
Desirable
Microsoft Dynamics experienceCOMPENSATION DETAILS:
WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION
We believe that hard work should pay off, so we make sure that our compensation is competitive. Standard starting compensation is commensurate with experience.
PHYSICAL REQUIREMENTS:
This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.
CONDITIONS OF EMPLOYMENT:
Must be authorized to work in their country of residence
Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results
Must be willing to submit to drug screening. Job offers are contingent on drug screening results.REASONABLE ACCOMMODATION:
Consistent with the Americans with Disabilities Act (ADA) it is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, please contact Kate Murph, Vice President of Human Resources, [Confidential Information].
EQUAL OPPORTUNITY EMPLOYER:
At MCI and its subsidiaries, we embrace differences and believe diversity is a benefit to our employees, our company, our customers, and our community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, one where employees are treated with dignity and respect. All employees share in the responsibility for fulfilling MCI's commitment to a diverse and equal opportunity work environment.
MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements.
MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of MCI to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.
ABOUT MCI (PARENT COMPANY):
In 2019 Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times respectively. MCI is headquartered in Iowa City, IA, and has nine customer contact management centers, IT services, and business process outsourcing service delivery facilities in Iowa, Georgia, Florida, Massachusetts, New Hampshire, Nova Scotia, and South Dakota.
Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires and operates companies that have a synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners.
MCI now employs 2,500+ talented individuals with 150+ diverse North American client partners across the following MCI brands: GravisApps, Mass Markets, MCI Federal Services (MFS), The Sydney Call Center, OnBrand24, and Valor Intelligent Processing (VIP).
MCI provides products and services under the following NAICS Codes: 511210 Software Publishers, 518210 Data Processing, Hosting, and Related Services, 519190 All Other Information Services, 524291 Claims Adjusting, 524292 Third Party Administration of Insurance and Pension Funds, 541511 Custom Computer Programming Services, 541512 Computer Systems Design Services, 541519 Other Computer Related Services, 541519 Information Technology, and Value Added Resellers, 541611 Administrative Management and General Management Consulting Services, 541613 Marketing Consulting Services, 541690 Other Scientific and Technical Consulting Services, 541990 All Other Professional, Scientific, and Technical Services, 561110 Office Administrative Services, 561320 Temporary Help Services, 561330 Professional Employer Organizations, 561421 Telephone Answering Services, 561422 Telemarketing Bureaus and Other Contact Centers, 561431 Private Mail Centers, 561440 Collection Agencies, 561499 All Other Business Support Services, 561990 All Other Support Services, 611430 Professional and Management Development Training.
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The purpose of the above job description is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.
The employer has the right to revise this job description at any time. This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.
