Responsibilities- Act as the point of contact between the manager and internal/external clients
Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.- Providing support to the Accounting Department.
Processing transactions, issuing checks, and updating ledgers, budgets, etc.
- Preparing financial reports.
Assisting with audits, fact checks, and resolving discrepancies- Familiarity with basic accounting principles.
Processing payments and documents such as invoices, employee reimbursements, and financial statements.
- Reconciling invoices and identifying discrepancies.
Participating in monthly, quarterly, and annual audits.- Drafting and editing financial presentations.
Tracking expenses and evaluating budgets.
- Posting financial data to accounts.
Maintaining and improving the organization's bookkeeping process.- Ensuring payments, amounts and records are correct.
Recording and filing financial transactions into internal databases.
- Controlling credit and chasing debt.
Invoice processing and filing.- Processing expense requests for the accountant to approve.
Bank reconciliation.
- Updating and maintaining procedural documentation.
Prepare bank deposits- Process reimbursement forms
- Check spreadsheets for accuracy
Issue invoices to customers and external partners, as needed
- Review and file payroll document
Participate in quarterly and annual audits
- Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
Source office supplies- Produce reports, presentations and briefs
Devise and maintain office filing system
- Handling requests and queries appropriately
Organizing and planning meetings- Taking notes and writing minutes during meetings
Conducting or preparing any research that the reporting manager may require
Reporting to senior management and performing secretarial and administrative duties.- Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
Scheduling appointments, maintaining an events calendar, and sending reminders.- Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
- Observing best business practices and etiquette.
Reconcile accounts payable and receivable- Ensure timely bank payments
Assist with and act as the primary point-of-contact for auditor requests
- Handle sensitive information in a confidential manner
Ensure compliance with applicable standards, rules, regulations, and systems of internal control- Aid in the implementation of new accounting policies, standards, and guidelines
Proven work experience as a Personal Assistant and/or accounting assistant- Knowledge of office management systems and procedures
MS Office and English proficiency
- Outstanding organizational and time management skills
Can drive motorcycle- Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
Discretion and confidentiality- PA diploma or certification would be considered an advantage
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Job Type: Full-time
Pay: Php30,
- 00 - Php35,000.00 per month
Schedule: - 8 hour shift
Day shift
Supplemental pay types:
Application Question(s):
Education:
Experience:- Accounting Assistant: 3 years (Required)
Language:
English (Preferred)
