Accounting Assistant

Job description subject to some revisions.

• Summary of Work Activities and Responsibilities:

Under the supervision of the Payroll Supervisor and the Division Head, the Accounting Assistant III position provides section support by preparing certifications of government mandated contribution; safekeeping and filing of payroll documents/materials; preparing monthly absence/tardiness report; summarizing employee's overtime, preparing of monthly schedule for Credit Union, CEAP, SAP and HMO. The position is also responsible in sending out of employee's BIR

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• Main Duties and Responsibilities:

Certification for Government Contribution Support

• Receives requests for certification of government contribution

Checks, reviews, retrieves records or files to validate dates and contribution of the Ateneo employee whether active or inactive

• Prepares certification for checking of Payroll Supervisor and approval of the Central Accounting Office Director

Summarizes employees overtime

• Receives, checks and collates the overtime forms

Computes total overtime and inputs the applicable overtime rate

• Prepares monthly schedule of Credit Union and prepares CPS

Reconciles ledger and Prepares schedule of monthly deductions

• Sends the reconciled schedule and Payroll Deduction Remittance to Credit Union and prepares CPS for payment

Prepares monthly schedule of CEAP, SAP and HMO report for submission to Human Resources

• Reconciles ledger and Prepares schedule for CEAP, SAP and HMO to be submitted to Human Resources

Sending out of employees BIR 2316

• Convert all of BIR 2316 to pdf files

Send out the BIR 2316 every January of the year and as requested

• Absence and Tardiness Report

Receives and checks leave application forms, and compares/validate from the Daily Time Record biometric report from Human Resources

• Prepares attendance and tardiness report for checking of Assistant Director and approval of the Director

Submits absence report to Human Resources and tardiness report to the Payroll Officer for implementation

• Payroll Support

Receives all payroll materials/documents from Human Resources and other units.

• Scans, files and saves processed payroll documents to the office's document management system

Window transaction

• Attends window transactions and payroll-related queries as needed

Others

• Liaises to other Ateneo Offices to endorse Payroll/Accounting related documents

Performs other work-related task that may be assigned by immediate supervisor

• Minimum Qualifications

• Knowledge, Skills and Abilities:

Basic accounting skills

• Computer skills

Customer Relations

• Records Management

Attention to details

• Education and Experience Requirements:

Graduate of any business related course preferably Accounting

• At least 1-year work experience

• Jobs Summary

Job Type: Full-time

Schedule:

• Day shift

Monday to Friday

• Weekends

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• (ANSWER IS REQUIRED) Are you amenable to work Saturday shifts

Experience:

Accounting/Finance: 1 year (Required)