Accounting Assistant(Accounts Receivable)

Accounting Assistant (Accounts Receivable)

• I. PRINCIPAL PURPOSE (S) OF POSITION:

Responsible for monitoring, summarizing and analyzing the sales/ service revenue, collecting receivables, and preparing reports for management.

Responsible for the filing and safekeeping of original credit and collection documents.

• II. DUTIES AND RESPONSIBILITIES:

• Managing Accounts Receivables
  
  Prepare sales invoice (SI) accurately and in timely manner.
  
  Accurately document all incoming and outgoing transactions related to accounts receivable, including dates, amounts, and relevant details.
  
  Utilize an organized system to create professional and detailed invoices, ensuring that they are promptly sent out to customers through preferred communication channels.
  
  Actively monitor and manage overdue accounts by implementing a structured follow-up process to communicate with customers and collect outstanding balances.
  
  Conduct thorough reconciliation of accounts to identify and address any discrepancies, ensuring the accuracy and integrity of the financial records.
  
  Regularly compile aging reports that provide a comprehensive overview of outstanding balances categorized by the length of time the invoices have been overdue, allowing for strategic decision-making and proactive management of accounts receivable.
  

• Collection
  
  Contact customers through phone calls, emails, or letters to remind them of outstanding invoices, ensuring clear communication and follow-up.
  
  Collaborate with delinquent customers to establish and negotiate payment plans or terms that address their financial situation while fulfilling the company's needs.
  
  Thoroughly investigate and resolve any discrepancies in payments, ensuring accuracy and fairness for both the customer and the company.
  
  Address and resolve customer inquiries related to payments and outstanding balances in a timely and professional manner, providing clear and detailed information as needed.
  
  If unable to resolve issues at the initial level, escalate them to management for further review and action, ensuring transparency and accountability in the process.
  

• Delivery Receipts Management
• Prepare delivery receipts (DRs) accurately and timely for outgoing shipments.

Ensure all necessary details are accurate.

• Maintain a systematic record-keeping system for all delivery receipts

• Cash Application
• Process incoming payments and apply them to the appropriate customer accounts.

Reconcile payments with invoices to ensure accuracy.

• Investigate and resolve any payment posting issues.

• Reporting (Retail Account)
• Collection Report daily, weekly, monthly

Delivery Receipt Report weekly, monthly

• Sales Invoice weekly, monthly

Account Receivables and Aging Report weekly, monthly

• Process Improvement
• Identify opportunities to streamline accounts receivable processes.

Recommend improvements to billing, collection, and credit procedures.

• Implement best practices to enhance efficiency and effectiveness.

• Compliance
• Ensure compliance with company policies and procedures.

Stay updated on relevant laws and regulations affecting accounts receivable and collections.

• Customer Service

-Maintain positive relationships with customers to facilitate prompt payment.

-Address customer concerns and inquiries in a professional manner.

• Team Collaboration

-Coordinate with other departments such as sales, customer service, and finance.

-Work closely with colleagues to resolve customer issues and improve overall customer experience.

• File Management
• Customer Permanent File this is a compilation of original collection documents such as: sales orders, customer's purchase orders, approved quotations, signed/acknowledged delivery receipts, signed/acknowledged invoices, collection receipts/ official receipt, and other document which might become necessary in case of collection litigation.

Sales / job order file per Client (CURRENT AND PAID ACCOUNTS)

• Delivery receipt master file a complete serialized file of all delivery receipts.

Sales invoice / Billing Invoice master file complete serialized file of all invoices.

• Withholding Tax Certificates (BIR Form 2307)

• Other tasks that may be assigned by the Supervisor
  
  Job Types: Full-time, Permanent
  
  Pay: Php18,000.00 - Php20,000.00 per month
  
  Benefits:
• Additional leave

Company events

• Employee discount

Life insurance

• Opportunities for promotion

Pay raise

• Promotion to permanent employee

Staff meals provided
Schedule:

• Day shift

Early shift

• Monday to Friday

Overtime
Supplemental Pay:

• 13th month salary

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Expected Start Date: 08/01/2024