Accountant

Position Description:

We are seeking a highly skilled and experience Accountant to join our dynamic team of professionals. The ideal candidate will possess a strong background in accounting principles, financial management, and leadership. As the Accountant, you will be responsible for overseeing the day-to-day operations of the accounting department, ensuring accuracy and compliance with established policies and procedures. This role requires a detail-orientated professional with excellent communication skills and the ability to lead and mentor a team.

Role & Responsibilities:

Accounting Management

Supervise Accounting Assistant

o Ensure Accounting Assistant is performing duties in a quality and timely manner.

o Address any issues or obstacles that may arise.

o Meet weekly with Accounting Assistant.

o Oversee bookkeeping by ensuring accounts receivable and accounts payable are processed in a timely manner and accurately.

Cash Flow Management

o Prepare and update the cash flow report for the following 13 weeks.

o Analyse the cash flow report for accuracy.

o Determine line of credit draw or payback.

o Submit bills to pay report to Controller for approval and pay bills.

o Submit cash flow forecast to Controller.

Manage Customer Accounts

o Process credit applications and perform credit checks on new prospective customers.

o Approve new customers with credit; set up the new customer with terms.

o Ensure accurate customer records in accounting software.

o Assist with customer collections.

o Calculate and process customer rebates.

Process Financial Transactions

o Assist with bill entry into accounting software.

o Enter journal entries as needed.

o Process vendor credits and requests for reimbursements.

Reconcile Company Credit Cards

o Download statements and import into accounting software.

o Confirm validity and accuracy of charges on credit card statements.

o Submit report to Accounting Assistant of transactions missing from accounting software for review to obtain backup documentation.

o Match and reconcile credit card transactions to the statements.

Bank Reconciliations

o Import bank statements into accounting software and match transactions.

o Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.

o Make any needed corrections in accounting system revealed by reconciliation process.

o Reconcile bank statements for checking and payroll accounts.

o Download and reconcile PayPal statement.

o Prepare, print, and file reconciliation reports from accounting system.

Close Accounting Periods

o Complete month end checklist.

o Complete quarter end checklist.

o Complete year end checklist.

Financial Reporting

o Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.

o Action and follow up all finance related meetings.

Budget to Actual Reporting and Monitoring

o Prepare budget vs. actual reports for each department and submit to department managers.

o Hold meeting to review budget to actual reporting with department managers.

o Address any issues and follow up with appropriate action.

o Discuss and note any material deviations from budget.

Financial Reporting for Outside Accountant and Bank

o Prepare month end and BB reports for bank.

o Prepare quarterly and annual financial statements and financial reports for review by CPA.

o Prepare payment of estimated income taxes as directed by the CPA at the federal and state levels, with approval of Controller.

o Prepare 1099 forms for selected vendors in accordance with tax law, processing through the accounting system.

o Prepare all necessary financial reports and adjustments and provide all necessary detail to CPA for tax return preparation.

Perform Other Financial, Administrative, and Clerical Services as Assigned

o Collect vendor W9's. o Manage fixed assets. o Identify and action process improvement initiatives.

*The candidate must be located in the Philippines.

*Work schedule: EST office hours (40 hours, 5 days a week)