Main duties and responsibilities:
Performs daily bookkeeping
Responsible for daily recording of revenue and disbursements of the hostel.
Responsible for validation and reconciliation of sales and collections.
Ensure proper counting and turn over of daily cash from the cashiers.
Review and ensure correctness of documents from F&B and Reception cashiers prior to posting.
Responsible for verification of expenses and purchases in accordance with the policy and budget.
Ensure all expenses are correctly entered into XERO and tally with the corresponding vouchers/
invoices.
Ensure that all personnel follow correct purchasing procedures and all forms were completely
signed prior to payment to suppliers.
Review and verify documents prior to processing payment to suppliers.
Ensure to have sufficient funds for payments to suppliers and other disbursements.
Handling suppliers inquiry regarding payment and accreditation process.
Ensures systematic processing of payment requests, liquidation and reimbursements.
Ensures systematic filing management system.
Ensures compliance on implementation of accounting operational procedures and policies.
Assist internal and external audit and ensure compliance.
Supervisor monthly inventory count.
Review of inventory reports and ensure accuracy.
Ensure proper procedure and accurate reporting is being done on actual inventory count.
Review of employee benefit meals, parked sales and 50% discount on employee meal purchases.
Review Mad Monkey tour revenue and costs.
Ensure proper regular petty cash replenishment and reconciliation.
Daily cash reconciliation at XERO
Assists the Operations Manager in the selection of suppliers for better prices and quality.
Preparation of purchase orders according to purchase policy and approval.
Preparation of check vouchers for review and approval of authorized signatory.
Ensure proper classification and recording of company assets.
Scheduling of release of payments to suppliers.
Monitoring of cash, correct balance and timely deposit to the bank.
Random checking of the department's cash accountability.
Preparation of weekly cash flow.
Monitor and update accounting reports.
Proper recording, withholding, reporting and payments of all required monthly taxes.
Ensure correct and timely reporting and payments of all required monthly taxes.
Other tasks which will be assigned from time to time.
