Billing - OFL Staff main objective is the timely preparation of Delivery Receipt, Billing Invoic and Sales Invoice to client, he/she may also prepare Acknowledge Receipt as necessary. These documents are critical in the execution of delivery and billing. He/She collaborates with Purchasing Staff, Warehouse Staff, Sales Staff, and Receivables Staff.
Key Responsibilities:
- Wait for the Sales Department to Generate Sales Order, once there's a Sales Order check with Purchasing if there's stock available
If there's stock available, creates Delivery Receipt, Sales Invoice, Billing Invoice whichever is applicable- Prepares the Daily Delivery Plan (with template already available) and coordinates this to Warehouse Department
Communicate with Purchasing Staff if the items with no stock is already available once the stocks are validated to be available preparation of DR, SI and applicable documents
- Ensures that the documents after delivery are returned properly from Warehouse
Checks the completeness of documents as well as ensure that there's a signed DR and SI- Inform Sales Team and the client regarding the delivery in advance thru email
Call clients regarding the status of order and if there's any delay or changes in the deliver schedule
- Monitor all the DR's and Sales Invoice/Billing Invoice and ensure to send update report required
Proper filing of documents to respective folders- Prepares the daily and weekly reports to be submitted to Accounting Staff for proper analysis of transactions
Ensure to create updated report regarding the number of deliveries per month, value of deliveries per month or as necessary
- Attend meetings with Sales Team if needed or any department that might require your presence
Communication with Sales Team and Purchasing for any concerns, issues, or improvement that might arise- Any related tasks of responsibilities that might be assigned
Job Type: Full-time
Pay: Php13,- 00 - Php15,000.00 per month
Schedule: - 8 hour shift
Supplemental Pay:
13th month salary
