About Us:
At High Scale, a cutting-edge performance ad agency, we thrive on creativity and innovation in the influencer marketing realm. Our mission is to create unforgettable campaigns that not only resonate with audiences but also drive unparalleled results. Join our Production Team, and be a part of setting new standards in a dynamic and ever-evolving industry.
We are currently looking for a remote A/P and A/R specialist to stay on top of outgoing and incoming transactions.
For AP, he/she will be responsible for managing and processing outgoing payments to vendors, suppliers, and other external parties. This role ensures that the organization's bills and invoices are paid accurately and on time, maintaining good relationships with vendors and ensuring financial accuracy. For AR, he/she is responsible for managing incoming payments, ensuring that the company receives payment for goods and services, and properly records the transactions. This role involves tracking payments, maintaining accurate records, and resolving any issues or discrepancies in a timely manner.
Key Responsibilities:
- Invoice Creation and Processing:
- Prepare and send out invoices to clients/customers in a timely manner.
- Receive, review, and verify invoices for appropriate documentation and approval prior to payment.
- Enter and upload invoices into the system for payment processing.
- Payment Processing and Tracking:
- Prepare and process electronic transfers and payments.
- Monitor accounts to identify outstanding debts.
- Follow up with customers to ensure timely payment of invoices.
- Post transactions to journals, ledgers, and other records.
- Collections:
- Initiate collection efforts on overdue accounts.
- Negotiate payment plans or settlements with customers as needed.
- Vendor Management:
- Maintain vendor files and contact information.
- Reconcile vendor statements and correct discrepancies.
- Record Keeping:
- Maintain accurate historical records and documentation for all AP transactions.
- Record and reconcile customer payments.
- Maintain accurate and up-to-date customer account information.
- Reporting:
- Prepare regular reports on accounts receivable status, aging analysis, and cash flow.
- Assist with month-end closing by ensuring all AR data is accurately recorded.
- Prepare monthly, quarterly, and annual reports.
- Compliance and Auditing:
- Ensure compliance with company policies and procedures.
- Assist with month-end closing and audit processes as needed.
- Customer Service:
- Respond to vendor inquiries regarding payment status and resolve any discrepancies or issues.
- Handle customer inquiries regarding billing issues and resolve any disputes.
- Provide excellent customer service to enhance customer satisfaction and retention.
Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred.
Proven working experience as an accounts payable and accounts receivable clerk or similar role.
Proficiency in MS Office and accounting software (e.g., QuickBooks, SAP).
Strong attention to detail and organizational skills.
Excellent communication, negotiation, and interpersonal abilities
